INVITATIONS

Sending invitations:

How Many Seats Do We Need To Fill?

You will have 40 seats to fill (5 tables, with 8 chairs each). This count should include yourself, guests and your honoree.

Who To Invite:

Family members, friends, coworkers, etc. Anyone you feel your Honoree would appreciate being there. Many times, even if the Honoree can’t be surprised by the event itself, the guests that attend are the surprise!

You might be surprised to find how far individuals will travel to honor someone who has meant so much to them. One year we had two families from Oregon and one from Kansas!

How to send:

Invitations can be sent however you see fit (email, mail, phone call, or social media). You can even create a private event on Eventbrite or a private event page on Facebook if you like as both keep track of who is able to attend. Just make sure not to invite the Honoree and to make the event private so they aren’t able to see it!

Invitations to send out:

Initial invitation – We recommend letting guests know about the event soon so they can place it on their calendar and sending the invitations out no later than about 6 weeks out from the event.
Follow-up invitations to those who haven’t responded: DUE DATE: About 2 weeks before the event to those who you haven’t heard from.
Reminders to those coming: A week out from the event. These can be sent via text, email, facebook, etc.
Back-up invitations: We recommend notifying them a few weeks prior so that, should someone cancel, you would love for them to go. Once a person cancels, contact the back-up attendant immediately to fill the spot.

Information To Include:

The purpose of the invite (honoring of your Honoree and the induction into the Order of the Towel Society)
Date, Time and Location of the event
Monday, November 4, 2024 at Tyler Metro Church.
Program begins at 6:30 p.m. – Because of this we recommend arriving between 5:45 p.m. to 6:20 p.m. The event will end at 8 p.m.
If it’s a surprise: THAT IT IS A SURPRISE AND NOT TO SAY ANYTHING TO THE HONOREE
To RSVP through you, or the team member you select, by a certain date with how many will be attending.
The color assignment/decoration of your tables. This will allow your attendee to know where to sit when they arrive.
Due to the respectful nature of this event, we ask that children that may cause a disturbance be left with a sitter. Discretion will be left to the point person and their team.

Things To Remember:

Count your Honoree, yourself and all team members when counting guests.
Keep a detailed list of those you have invited and if their response (yes, no, tentative or no reply).
Follow-up as needed with your guest list. We recommend reaching out to the “tentatives” and “no replies” about 2 to 3 weeks out from the event and follow-up with the “yes’s” about a week to a few days before the event.
BE PREPARED FOR PEOPLE TO DROP OUT LAST MINUTE AND HAVE A BACK-UP LIST READY.
Attrition rate tends to be about 25% no matter the event. What some have done in the past is send out two separate invitations. One as a regular invitation and another sharing that seating is limited but we would love to have them attend should a spot open up, requesting that they let you know asap if they would like to be put on the waiting list.
If you are unable to fill all your designated seats (or need more seats), notify Laurita Vodak or Michelle Westbrook through phone call, text or email as soon as possible.

Example:

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Contact Us

Phone: ‪(903)600-1231